Technical Staffing
HQ Resources, a healthcare IT consulting company, turned to CoRecruit to eliminate piles of interview notes, streamline CRM updates, and reclaim hours each day. With CoRecruit in place, Principal Troy Hendrickson and his team can now focus on candidates, clients, and strategy—without the constant burden of admin work.
"Honestly, we've only been on for a couple of months now. I wish I would have known about it a long time ago." — Troy Hendrickson, Principal, HQ Resources.
Troy's pre-CoRecruit process had a fundamental flaw: every interview added another piece of paper to the pile. With back-to-back calls throughout the day, there was rarely time to transcribe notes into the CRM before the next interview began. The stack grew. The backlog grew with it. And the pressure to catch up became a constant background stress.
The problem wasn't discipline — it was physics. There simply wasn't enough time in the day to interview at volume and document everything manually.
"Before using CoRecruit, I often found myself with stacks of notes that I just didn't have time to input into our CRM. It was always something I was constantly trying to keep up with. I would have interviews every day and just throw another piece of paper on the stack. Trying to keep up with those was unbelievable — and very burdensome." — Troy Hendrickson, Principal, HQ Resources
HQ Resources adopted CoRecruit after one of their executives accepted a cold outreach and ran a product demo. The fit was immediately clear. Now, Troy schedules all his calls through Outlook, joins them via the mobile app, and CoRecruit handles the rest — capturing the conversation, extracting the key details, and posting a structured record directly into the CRM the moment the call ends.
Rather than rebuilding notes from memory, Troy reviews what CoRecruit has already produced, makes small edits where needed, and moves on to the next call. The stack is gone.
"Once I finish the call, to have it automatically post in our CRM and be able to go in and just make slight edits around little things that I may have noted or wanted to emphasise makes it very easy. I can do calls very efficiently now — whereas before I'd be writing everything down and then not have enough time to transcribe everything and post it. Now it's automatically done." — Troy Hendrickson, Principal, HQ Resources
2 hours saved on an 8-interview day
The time savings from eliminating manual transcription add up fast. On a day with eight interviews, CoRecruit saves Troy approximately two hours of administrative work — time that goes back into recruiting, client work, and business development.
Client-ready notes shareable in real time
CoRecruit's structured output has opened up a capability HQ Resources didn't have before — sharing live meeting notes with clients immediately after a call to verify alignment. What previously would have taken time to compile and format can now happen in minutes.
Internal meeting minutes without the effort
The team has started using CoRecruit beyond candidate interviews — capturing internal meeting minutes and sending a high-level summary of what was covered and what the next steps are at the end of every call. A recruiting tool has become an operational one.
Troy's workflow with CoRecruit is built around the tools he already uses. Calls are scheduled in Outlook, joined through the CoRecruit mobile app, and documented automatically. The recruiter's job is no longer to capture what was said — it's to review and refine what CoRecruit has already produced. That shift from building notes from scratch to editing a first draft is where most of the time savings live.
"The biggest help is that I'm able to kick off meetings — mostly through the phone application — schedule everything through Outlook, join the call, and once I finish, have it automatically post in our CRM. It's much more efficient to go in and make slight edits than to try to build notes from scratch." — Troy Hendrickson, Principal, HQ Resources
HQ Resources came to CoRecruit through a cold outreach that one of their executives chose to take. The demo was straightforward, the testing period was brief, and the decision to adopt was easy. Troy notes that his team is already interested in expanding how they use it — not because they were told to, but because they can see what it does.
"One of our executives accepted a cold call, so we found out about CoRecruit through that — did some testing and understanding of the product. I've been very pleased with the application as a whole. I'm sure there are additional applications we could use it for. I know my people are interested and talking about it and seeing how they might be able to use it for what they do." — Troy Hendrickson, Principal, HQ Resources
We evaluated multiple approaches, and CoRecruit was the only solution that effectively addressed the challenge of capturing and operationalizing real-time conversation data in a practical, scalable way.
"I wish I would have known about it a long time ago. I can do calls very efficiently now — whereas before I'd be writing everything down and not have enough time to transcribe. Now it's automatically done. It's just an efficient process." — Troy Hendrickson, Principal, HQ Resources
Book a demo and find out why recruitment agencies trust CoRecruit to reduce admin and move candidates faster.
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