Staffing
TriStarr, a professional office staffing firm, adopted CoRecruit to automate interview notes and integrate seamlessly into their ATS—eliminating documentation delays and cutting time-to-hire in half. The team now makes faster hiring decisions, saves hours each week, and boosts efficiency while keeping candidate and client experiences strong.
"We interview a lot of people and our interviews are really important. They're in-depth. A bottleneck of our process was always getting the notes from the interview effectively into our database — quickly and efficiently. Identifying a potential solution was something I never thought I'd find." — Paige, Owner, Tristarr
Tristarr's staffing managers were running back-to-back interviews all day. By the time 4 pm arrived, they had a stack of handwritten notes on their desk — and maybe two of those sets of notes actually made it into the system that day. The rest sat there, waiting.
This created two problems:
1. First, other managers couldn't see interview results in real time — if a candidate was a strong fit for a different role, nobody knew until someone remembered to type it up.
2. Second, the mental load of note-taking during the interview itself pulled attention away from the candidate. You can't write and stay fully present at the same time.
"Before CoRecruit, taking notes while interviewing candidates was a little bit challenging — because you had to write, but then also look and be engaged. Sometimes they've got back-to-back interviews throughout the day. They've got that stack of notes sitting on their desk and they're done at 4:00 with all their interviews. They only get the notes in for two people." — Jules, Staffing Manager, Tristarr
Tristarr adopted CoRecruit to close the gap between the interview room and the database. The implementation took less than three weeks from demo to go-live — and on the afternoon they launched, the team was already using it for real interviews.
CoRecruit automatically captures what's said in each interview, extracts the key insights, and populates the candidate record directly. Staffing managers no longer need to choose between being present in the room and having accurate notes in the system. They get both.
"CoRecruit solved our biggest bottleneck. After just three weeks our team was fully up and running. The onboarding process and the guidance the CoRecruit team provided made solving our biggest data bottleneck easy. It's been such an easy process." — Paige, Owner, Tristarr
Real-time pipeline visibility
Any staffing manager can now view full interview notes the moment a conversation ends — no waiting, no chasing. If a candidate is a strong fit for a different role, the right person can act on it immediately without waiting for notes to be typed up.
"That staffing manager can just go right in and see their full interview notes. They don't have to wait until that staffing manager types up their notes, gets their thoughts together." — Paige, Owner, Tristarr
Recruiters fully present in every interview
With CoRecruit handling the capture, staffing managers stopped splitting their attention between writing and listening. The quality of the conversation improved — and so did the quality of the data.
"Because I'm able to give my full attention and keep that train of thought where it's supposed to be. Our staffing managers, when they're sitting in these interviews, don't have to worry about writing everything down."
Multiple output formats from a single conversation
CoRecruit doesn't just transcribe — it compiles the same interview into different formats. Staffing managers can pull a full transcript, a role-specific summary tailored to what Tristarr is looking for, or a general candidate overview. Everything is there, structured, and searchable.
"Looking back when I have to reflect on the interview and the notes, if I forget something, I have everything right there."
Before CoRecruit, "I'm behind on my interview notes" was a phrase Paige heard constantly. Staffing managers with full days of interviews could only process so many notes by end of day — meaning candidate records stayed incomplete, pipeline visibility stayed limited, and follow-up stayed delayed.
CoRecruit eliminated that phrase entirely. Notes are generated automatically the moment each interview ends. There is no backlog. There is no catching up. The database reflects reality in real time — without anyone having to stay late to make it happen.
"Finding a solution that completely takes out the idea of being behind on your interview notes — I think that was game changing." — Paige, Owner, Tristarr
Tristarr had been through a wave of new technology in the two years before CoRecruit. New ATS, new tools, new systems — what Paige called a "tech burnout." Every time she brought something new to the team, she saw it on their faces: not another one.
CoRecruit was different. The team went live at 1pm on a Tuesday, and by that afternoon, staffing managers were already using it in real interviews. No handholding. No resistance. The tool fit the workflow so naturally that adoption happened the same day.
"In the last two years we've done so much new tech — new ATS, all of this new stuff — and we kind of called it a tech burnout. But CoRecruit made it so easy for the implementation that the same day we went live with it, they were using it. We went live at 1:00 in the afternoon and the afternoon's interviews had CoRecruit used on them." — Paige, Owner, Tristarr
We evaluated multiple approaches, and CoRecruit was the only solution that effectively addressed the challenge of capturing and operationalizing real-time conversation data in a practical, scalable way.
"At first I was a little skeptical, but I'm team CoRecruit — I love it. What do we have to do to get this into CoRecruit? That's the thought process now." — Jules, Staffing Manager, Tristarr
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