Executive Search
Direct Recruiters places senior talent across technology, healthcare, and manufacturing — a collaborative, multi-practice firm where 360 recruiters share candidate intelligence constantly and speed to submission is everything. In that kind of environment, what's in your ATS matters as much as what's in your head.
“If I could sum up my experience of Co-recruit in one sentence, I would say we've been presented with a cutting-edge tool that is transforming the recruiting process and has increased our speed to be able to present candidates and closed business to fill positions effectively.” — Justin Doyle, Director of Recruiting Technology, Direct Recruiters
For a firm like Direct Recruiters, the problem wasn't effort. It was accountability. With a large team working collaboratively across multiple practice areas, candidate and client records were only as good as the notes recruiters remembered to add. And adding notes took time. Time that recruiters, mid-search and mid-conversation, simply didn't have.
The result was a familiar pattern: incomplete records, missed interactions, and a database that never quite reflected the full picture of what the team knew. Job order intakes, recruiting calls, interview debriefs, all of that intelligence lived in people's heads, not in the ATS.
"There was a big delay in being able to share information, where not everything was kept track of within our ATS system. Having people being held accountable to actually adding in notes and summaries from each conversation — we had issues with basically just non-compliance because it took so much time." — Justin Doyle, Director of Recruiting Technology, Direct Recruiters
Direct Recruiters adopted CoRecruit to solve the last-mile problem: getting what was said in a call into the ATS without anyone having to do it manually. Every call: recruiting outreach, job order intake, and interview debrief is now captured, summarised, and pushed directly into the ATS.
But what set CoRecruit apart wasn't just the note-taking. It was the ability to define meeting types. Justin's team configured CoRecruit to recognise different call formats and return structured output in the exact format they needed, so a job order intake produces a different summary to a candidate recruiting call, and both land in the ATS ready to use.
"We've tried other note-taking tools where there's a lot of note-taking tools out there that can listen to conversations, but the piece that is missing is those next couple steps of the generated summary being automatically added right into that name record within our ATS. That's been a huge, huge piece for us." — Justin Doyle
Sourcing kicks off in minutes now
Before CoRecruit, pulling together a job order intake could take a day or two. Now, that information lands in the ATS within minutes of the call ending, and the sourcing process starts immediately.
Candidate presentations are way faster than before
CoRecruit captures recruiting calls in a structured format that mirrors how Direct Recruiters present candidates to clients. After a call, the framework for the candidate submission is already built. Recruiters add context, review the output, and send.
The whole team stays on the same page
Because every interaction is synced, the entire practice area has visibility into what's been discussed, with whom, and when. The information delay that used to slow down collaboration is gone.
Justin's team didn't have a motivation problem, but the team’s main enemy was time. Logging notes after every call was slow, so it didn't happen consistently. And the firm paid the price in incomplete records and slower operations.
CoRecruit didn't ask recruiters to change their behaviour. It removed the step that was creating the blocker. Notes happen automatically. Records stay current. And the intelligence that used to disappear after a call now compounds over time into a searchable, usable knowledge base.
"Having a system that is listening to our conversations, able to summarise every interaction and then transfer that data directly into our ATS system without any additional actions — that's been a huge impact." — Justin Doyle
Note-taking tools are everywhere. What most of them miss is the step after: getting that data into the right place, in the right format, without anyone having to do it manually. That's what Direct Recruiters found with CoRecruit, the perfect AI recruiting assistant that made a massive impact on their recruiting process. Not just a notetaker.
The payoff was measurable from the start: faster job order kickoffs, sharper candidate pitches, and a team that could move from intake call to candidate submission in under an hour.
"If I could sum up my experience of CoRecruit in one sentence — we've been presented with a cutting-edge tool that is transforming the recruiting process and has increased our speed to be able to present candidates and close business to fill positions effectively." — Justin Doyle, Director of Recruiting Technology, Direct Recruiters
We evaluated multiple approaches, and CoRecruit was the only solution that effectively addressed the challenge of capturing and operationalizing real-time conversation data in a practical, scalable way.
"Having that all put together and being able to get started up making calls within just an hour's time or less — that's a huge, huge improvement." — Justin Doyle
Book a demo and find out why recruitment agencies trust CoRecruit to reduce admin and move candidates faster.
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